Manage educational products securely

• All relevant information for a product - such as minimum or maximum number of participants, duration, associated learning materials and examinations, required room size and numerous other resources - is stored on the product. Qualifications to be achieved and skills to be acquired can also be stored.
• Product management gives the product a structure. This structure includes not only the order of the subject blocks, but also the time required for them and the learning materials provided (regardless of their form, i.e. whether print, PDF, multimedia, webinar, exam, etc.). There can be several versions of a product: per year, per characteristic and per target group.
• Customize the number of participants and admission requirements with little effort.
• Based on the stored product prices, lecturer contracts and conditions, our system automatically creates a preliminary calculation that shows how worthwhile it is to hold the event at the time.

Book and check your events

• A booking assistant guides your customers through the booking process so that no relevant information is omitted.
• Participants book events on the website or by contacting the Academy directly. We differentiate between corporate clients and private payers.
• For corporate clients, several participants can be booked in one order and for different events at the same time. This means that only one invoice is required afterwards.
• There is also an intelligent duplicate check, which checks for each order whether a person or company is already known to the system. Corrections to the master data can be made in the same step. This not only prevents annoying data volumes caused by duplicates, but also saves time.
• All participants are usually assigned to companies or firms. Negotiated discounts or discounts granted in promotions can be stored here, which are automatically taken into account in the booking process.

Create events

• In our system, educational products are comparable to templates from which the same or similar events can be derived again and again.
• A business event can be derived from any educational product (“template”) at any start and end time.
• A suitable room is suggested based on the room list while the event dates are being created. Your rooms are optimally utilized.
• In addition to available room sizes, the assistant also automatically checks public holidays and closing times. Possible start dates are then suggested. Furthermore, our intelligent event planning always aims to avoid weekends.

Annual planning

Planning for the coming year is supported by our assistants, so that all products automatically create the events with a volume key (i.e. with the number of desired events). This saves you an enormous amount of time and effort in your annual planning.

Canceling and rebooking events

CampusNet^® Academy is focused on good customer management. If an event has to be canceled, e.g. because too few participants have registered, CampusNet^® Academy offers an assistant-controlled rebooking process. The system automatically searches for identical/other events and shows you suggested changes. You can then decide which option best suits your training program.

Participants can then be contacted and booked onto the accepted event with just a few clicks. You can decide whether special conditions such as discounts should be included. Participants are automatically informed both in the event of a cancellation and in the event of admission to the new event. The system also automatically generates an adjusted order. The person processing the order always has an overview of the status of the rebooking process, as the booking history is stored in the participant's data record.

Recurring compulsory courses

If the last recurring compulsory courses were booked via CampusNet Academy, the respective persons are automatically reminded of the renewal by e-mail. The duration of the validity period can be set on the product to ensure a complete qualification. This is calculated individually and printed on the certificate (e.g. “valid until November 2025”).

As training events often do not have a precise cut-off date for extending the certificate, a grace period can be set that determines a time window that is still acceptable for participants and thus leaves an option for extension (e.g. 2 months). If a participant extends their certificate one month earlier or one month later, this is accepted by the system. Initially, participants upload their first qualification to CampusNet^® Academy via the participant portal. Such requests are subsequently accepted by organizers. If there are other reasons, an organizer can accept an extension at any time and admit all participants.